Join the Cool Petaluma Team!

Job Title: Administrative Assistant
Hours: Approx 20 hours/week. Flexibility of work time between 9-5pm Monday-Thursday, with some evenings and weekends for events
Compensation: $25-$35/hour DOE, with potential for growth
Location: Petaluma, CA (Ideally in office, option for some remote work)

About Us:
Cool Petaluma is committed to protecting the future for the next generation through community-led climate action. By bringing people together, we can take care of each other while we take care of the planet. We're looking for an organized, detail-oriented, and tech-savvy individual who cares deeply about our work.

Roles & Responsibilities:
As a Program Coordinator, you will play a crucial role in supporting our day-to-day operations and community outreach efforts. Key responsibilities include:

  • Database Management: Maintain and update our volunteer and community partner database.

  • Event Coordination: Coordinate event logistics, including scheduling meetings and booking venues as needed. Update event planning spreadsheets, as needed. Provide on-site support during events by managing check-in, liaising with partners, and ensuring smooth event execution.

  • Volunteer Management: Coordinate and oversee volunteer involvement for events. Help with the Cool Block Program, including recruitment, onboarding, training, scheduling, supervision, and ongoing communication to ensure a positive and effective volunteer experience.

  • Donation Reporting: Track and report on monthly donations, ensuring accuracy and timely updates.

  • Social Media Management: Create content for Instagram, Facebook, and LinkedIn

  • Website Management: Update the Cool Petaluma website (SquareSpace) and create event pages on Donorbox.

  • Staff Meetings: Attend weekly in-person staff meetings to provide updates and collaborate on projects.

Skills & Qualities:
The ideal candidate will be:

  • Detail oriented and have strong organizational skills.

  • Proficient in Google Suite (Docs, Sheets, Gmail).

  • Comfortable working with CRM systems and other digital tools such as Jotform, Mailchimp, Canva, Donorbox and Squarespace.

  • A team player with excellent communication skills in person, over the phone, and via email.

Requirements:

  • Ability to work in-office 2-3 half days/week, and specifically for weekly Monday staff meetings.

  • Flexibility to work some evenings and weekends for events, as required.

Bonus Points for:

  • Living in Petaluma and familiarity with the local community.

  • An eagerness to engage with community partners.

  • Graphic design skills (experience with Canva a plus).

  • Proficiency in Spanish.

  • Wanting to grow within this organization long term.

If you think this role is a good fit for you, we’d love to hear from you! Please email Natasha at natashaj@coolpetaluma.org with the subject line “Program Coordinator.”